Western Medical Research Conference - Call for Abstracts

Research Travel Award Opportunities Available

Meeting Dates: January 19-21, 2023
Abstract Deadline: September 23, 2022 by 11:59 pm PST

Abstract Deadline and Meeting Dates

Western Medical Research Conference

Application for CME credit has been filed with the American Academy of Family Physicians. Determination of credit is pending.

Meeting Dates:
January 19-21, 2023

Place:
Sunset Center
San Carlos between 8th and 9th
Carmel, California
Phone: 831/624-3996

Abstract Deadline:
September 23, 2022 by 11:59 pm PST

Participating Societies:
WAFMR: Western Section - American Federation for Medical Research WAP Western Association of Physicians
WSCI: Western Society of Clinical Investigation
WSPR: Western Society for Pediatric Research
WSMRF: Western Students and Residents Medical Research Forum

Club Meetings*:
Western Dysmorphology Club
Western Perinatal Club
Western Respiratory Club

Important Information

This abstract brochure is for the 2023 Western Medical Research Conference. Included in the Call for Abstracts brochure is information unique to the Western Medical Research Conference. Please submit your abstract via the electronic submission form: http://wrm2023.abstractcentral.com. It is required of all abstract submitters to complete a CME Disclosure Form and for each co-author. This is available when you log in to submit your abstract. You must fill this form out in order to continue. For further information on the Meeting please visit the AFMR website (http://www.afmr.org). It is REQUIRED that you submit your abstract electronically. If you encounter problems submitting your abstract electronically, please contact ScholarOne directly: Technical Support: 888-503-1050 / 434-964-4100 or email: ts.acsupport@thomson.com. Technical Support Hours: 12:00 AM-8:30 PM ET Monday-Friday. There is no technical support on Saturday or Sunday. If other questions arise, email Lori.Ennis@medpubinc.org for assistance.

Information for Fellows, Trainees, and Jr. Faculty

The WMRC will accept abstract submissions and the top scoring abstracts will be given the opportunity to give an oral presentation or a poster presentation as well as be eligible for research travel awards. The abstracts will be published in the Journal of Investigative Medicine. Apply as part of the abstract submission process. We strongly encourage Fellows / Jr. Faculty to submit abstracts to the 2023 meeting. This meeting is in an atmosphere that allows networking among physician-scientists.

Abstract Policies

No revisions or changes will be accepted to submitted abstracts after the deadline.

  1. All abstracts are peer-reviewed and ranked on the basis of scientific merit by experts in the category selected. The Program Committees use these rankings to develop the final meeting program. Abstracts submitted for presentation will be published at the discretion of the Western Medical Research Conference Program Committee. The decisions of the Program Committee are final. Abstracts will not be reviewed if received after the deadline.
  2. The committee will decide on oral and poster presentations. Submitter will not be given a choice upon submission.
  3. AFMR requires a nonrefundable abstract fee of $85.00 to cover the costs of processing, review and/or publication. This is separate from the registration fee. You must register to attend the meeting if you are presenting an abstract. Include separate payment with each abstract submitted. Payment must be made by credit card (American Express, MasterCard, or Visa). No checks or purchase orders will be accepted.
  4. INFORMED CONSENT AND DISCLOSURE: AFMR has adopted guidelines for conflicts of interest (see Clinical Research, Volume 38, Number 2, April, 1990). Investigators should consider and disclose potential conflicts of interest in connection with papers presented at the regional meetings. All abstracts must comply with each of the following: (1) the responsible author must assure that at the time of submission, the material submitted herein will not have been accepted for publication or published in any full length manuscript or the same abstract published in another journal. Note, the material may have been presented at another regional or national meeting with a focused audience (i.e., such as a sub-specialty meeting), (2) that if accepted, an eligible author must be in attendance at the meeting at the specified date and time to present the abstract; (3) that any animal studies conform with the “Guiding Principles in the Care and Use of Animals” of the American Physiological Society; (4) that any human experimentation was conducted according to a protocol ap approved by an Institu-tional Review Board on ethics of human investigation (if no such Board exists, please state in a separate letter what standards were used to assess the ethical property of the protocol); and (5) that potential conflicts of interest will be disclosed at time of presentation of abstract. All potential conflicts of interest should be detailed in a separate letter and uploaded with your abstract. Such information will not be available to the abstract review committee.

Abstract Procedures

Step-by-Step Instructions for Electronic Submission. All users are considered New and must Create an Account.

  1. For the Western Medical Research Conference proceed to: http://wrm2023.abstractcentral.com.
  2. The first step is to “Create an Account”. Information is not saved from one year to the next. Click on the "Create an Account" link in the left side bar menu. During account creation, please bear in mind:
    • All fields with a red asterisk are required.
    • Your e-mail address is the primary method of correspondence. All system e-mails and other notifications related to the meeting will be sent to this address. Please keep your e-mail address up-to-date!
    • The User ID and password that you create will be needed to log into the site after your account is created. Your User ID must be at least 6 characters long and can be a combination of letters and numbers. User ID and Password are case-sensitive.
    • The last step in creating your account is to request a “role.” For example, if you are requesting the “Abstract Submission” role, you need only check the box and you will receive the role automatically. You will then be able to submit an abstract by logging in, then clicking on the “Submission” tab at the top of the page. If you are not the presenter, you must have all of their information to complete the submission.
  3. Once you have logged in using your User Name and Password, click on the Submission tab at the top of page, then on the "Create a New Submission" link located on the left-hand menu bar.
  4. It is recommended that you step through the submission pages in a methodical manner, going page by page and filling in the information as you go along, beginning with Step 1: Title/Body page.
  5. The title must be brief and indicate clearly the nature of the investigation. The title should be entered in UPPERCASE letters. PLEASE DO NOT enter the title in mixed case. Abbreviations must not be used in the title.
  6. Do not include authors or institutions in the body of your abstract. Type or copy/paste each section of the abstract body into their respective fields. On Step 1: Title/Body page, the body of the abstract must be separated into the fields designated as: Purpose of Study, Methods Used, Summary of Results, and Conclusions, respectively.
  7. You must complete the Disclosure Information on Step 2: Disclosures page.
  8. There is a limit of 3000 characters for the text of your abstract submission. This includes authors, institutions, tables, images, abstract title, abstract body, as well as all spaces.
  9. You may add as many tables as you wish. However, each row in the table will deduct approximately 50 characters from the character limit of 3000 characters.
  10. Please enter all authors in the order they should appear in the heading of the abstract. Complete contact information must be entered for the Presenting Author and the Contact Author. Only name and email address are required for co-authors. If you (the Contact Author) are not the Presenter on an abstract, you will need to provide full contact information on the Presenter.
  11. Enter all department and institutional affiliations. Department is an optional field. Only three (3) institutional affiliations will be allowed per author. You do not need to enter institutions in a particular order to be able to designate author affiliations.
  12. Carefully check the proof of your abstract. Make sure all special characters and formatting is displaying properly in your proof. If you find errors, return to the appropriate page by clicking on the page name in the sidebar menu, and make your corrections.
  13. If you have not completed all required sections/items you will not be able to submit your abstract. In the case of missing items, you will be prompted to enter the missing information. When all required information is entered, click "Submit" to submit your abstract. Payment is required to complete submission of the abstract.
  14. Abstract Categories to choose from on abstract submission form:
    • Adolescent Medicine and General Pediatrics
    • Behavior, Development, and Psychology
    • Cardiology
    • Diversity, Equity, Inclusion Research
    • Healthcare Delivery Research
    • Endocrinology and Metabolism
    • Gastroenterology
    • Genetics
    • Hematology and Oncology
    • Immunology and Rheumatology
    • Infectious Diseases
    • Morphogenesis and Malformations
    • Neonatal Pulmonary
    • Neonatology General
    • Neonatology - Perinatal Biology
    • Nephrology and Hypertension - Adult
    • Neuroscience
    • Pulmonary & Critical Care Adult
    • Surgery

Sunset Center, Carmel, California

The plenary session and registration for all attendees of the Carmel meeting will be held at the Sunset Center. Check-in on-site when youv arrive in Carmel to receive your name badge and your program book. The program for 2023 will begin on Thursday morning with the WAP/WSCI Plenary and subspecialty session presentations in the afternoon. The Plenary Session will be held on Friday afternoon and the subspecialty sessions for Friday will be in the morning and continue through Saturday morning. The meeting will conclude at noon on Saturday. Highlights of the 2023 program are listed below.

The WMRC meeting will be held over January 19-21, 2023. Top scoring abstracts will be given the opportunity to give an oral presentation or a poster presentation.

The abstract fee of $85 is a separate charge from the meeting registration. The abstract deadline is September 23, 2022. The abstract site will open in mid-July and abstracts can be submitted by going to: http://wrm2023.abstractcentral.com.

Plenary
Western Association of American Physicians
Western Society for Clinical Investigation
Thursday, January 19, 2023 - 10:00 AM – 11:45 AM

Plenary Symposium
Friday, January 20, 2023 - 1:30 PM – 3:30 PM

State-of-the-Art Talks
Many subspecialty sessions will have a state-of-the-art speaker

Investigator Workshops
Will be held on Thursday and Friday during the lunch hour
(These talks are aimed at Jr. faculty and fellows, but students and trainees also welcome to attend)

Welcome Reception and Poster Session
Thursday, January 19, 2023 - 6:00 pm-7:30 pm
The Welcome Reception and Poster Session will include food and beverages and will be held on Thursday, January 19 from 6:00 pm-7:30 pm at All Saints Church. All attendees for the Carmel Meetings are welcome and encouraged to attend.

Western Award Considerations

Western Meeting Registration

Registration Information for Attendees:

Pre-registration for faculty, fellows, students, and residents is available on-line via https://www.medpubinc.org/booking/?code=WRM2023. There is a discount for early registration. Faculty, fellows, students, and residents check in on-site at the Sunset Center in Carmel.

Sunset Center
San Carlos between 8th and 9th
Carmel, California

2023 Registration Fees
WAFMR/WAP/WSCI/WSPR/WSMRF
Member: $270 ($325 after 1/6/23)
Non-Member: $390 ($445 after 1/6/23)
Fellow/Trainee: $175 ($230 after 1/6/23)
Emeritus: $175 ($230 after 1/6/23)
Student: $170 ($185 after 1/6/23)
Resident: $170 ($185 after 1/6/23)
CME Credit: $125
On-site: ($75 increase in all categories above)

Registration Hours:
Thursday, January 19, 2023: 7:30 AM - 5:00 PM
Friday, January 20, 2023: 7:30 AM - 5:00 PM
Saturday, January 21, 2023: 7:30 AM - 12:00 PM

Hotel Accommodations:
The 2023 Western Medical Research Conference (WMRC) will take place at the Sunset Center in Carmel. There is not a Headquarter Hotel. The Western societies have arranged to use a reservation service that will assist you with your hotel, motel, and inn accommodations for the "Doctor’s Meeting", some special rates are being held. Please contact any of the following:
maria@nvreservations.com - or call 707-302-0340
gloriamcpherson327@gmail.com - or call 831-915-7258

NO FEE FOR BOOKING

Welcome Cocktail Reception and Poster Session
Thursday, January 19, 2023
6:00 PM - 7:30 PM - All Saints Church
All attendees are invited to attend and are encour- aged to bring students, fellows and junior faculty from their institution. The reception is sponsored by all of the societies participating in the 2022 Western Medical Research Conference (WMRC).

Attention All Students/Residents in the Health Professions

The Western Student Medical Research Committee hosts the 52nd Annual Western Student Medical Research Forum in conjunction with the 2023 Western Medical Research Conference (WMRC). The forum is open to all students in the health professions and will be held at the Sunset Center. The forum is hosted by the Western Student Medical Research Committee comprised of members from each participating medical school. Special activities designed especially for student presenters include: Welcome Reception with Posters, snacks, beer and wine.

All students submitting an abstract to the 2023 Western Medical Research Conference (WMRC) should indicate WSMRF as their membership category. Additional questions or information about the Western Student Medical Research Forum should be directed to your Student Affairs Office or your WSMRF Committee Member (find them at www.wsmrf.net and click the Contact icon) or contact:

Maralyssa Bann, WSMRF Program Co-Director Email: mbann@uw.edu
Website: www.wsmrf.net

AFMR

American Federation for Medical Research
2023 Regional Meetings
American Federation for Medical Research
500 Cummings Center, Suite 4550
Beverly, MA 01915